Job Details

Executive Assistant

Location
Montreal, Quebec, Canada
Employment Type
Full Time
Department
Management

Benefits Offered: Medical, Dental, Life Insurance, Cell Phone Allowance, Gym Allowance

 

Special Perks: Company Life Coach, Company Yoga Courses, Be Part of a Triathlon Team, Subsidized Monthly Company Activities.

 

Employment Type: Full-time


Location: Montreal, Quebec, Canada

 

 

Do you have what it takes?

We hire superstars and not backgrounds. Young or old, if you have the stuff we’ll know. Come and build your own empire within our fine, progressive company. 

 

What makes us Diff?

We are the most technical ecommerce agency in the Shopify ecosystem with 7 years of experience and a team of 60+ in-house ecommerce geeks servicing more than 250 clients across the globe. The clients that we serve are all unique and require something different and we accommodate all of them, with 3 offices in Montreal, Toronto and New York. To find more about who we are please explore our website at diffagency.com


What to Expect

As an Executive Assistant, your top priority will be to contributes to the CEO’s effectiveness by ensuring he is organized and prepared for all key meetings. You will be responsible for managing the CEO’s schedule and deal with a high volume of requests and deadlines. You will need to always be two steps ahead in any situation. Your understanding of ecommerce will help you assess priorities and make the best decisions. 

 

This position is located in Montreal, Quebec. Our culture requires all members of the team to commute to the office as this is where you will be interacting with the other members of the team. Working from home is possible when needed; sometime life gives you lemons!

 

 

What is required

  • 3 to 5 years as an ecommerce Business Analyst  OR 5 to 10 years of experience as an Executive Assistant in the ecommerce industry
  • Excellent understanding of the ecommerce industry
  • Excellent written & verbal communication skills
  • Sharp attention to detail
  • Strong problem-solving abilities
  • Ability to manage multiple deadlines at the same time, and remain calm under pressure
  • Demonstrate commitment to personal and professional growth
  • Strong desire to help the businesses grow


What we want to see

  • Highly energetic, organized & professional person
  • Excellent planning & time-management skills
  • Keen attention to detail
  • Strong ability to prioritize, self-manage and use sound judgement
  • Ability to adapt to a fast-paced environment by dealing with changes and continuously shifting requirements
  • Demonstrated ability to operate with discretion and tact when handling confidential or sensitive information
  • Track record of proactive problem solving
  • Ready to take on new challenges
  • Hobbies and a sense of humor!


Responsibilities

  • Manage the CEO’s agenda and support him on calendar management optimization
  • Answer incoming phone calls and emails and direct inquiries accordingly
  • Coordinate and manage the CEO’s priorities, deadlines and appointments through Google Calendar
  • Alert and advise of conflicting priorities and recommend alternatives
  • Organize and handle sensitive and confidential information
  • Prepare presentation for meetings
  • Proofread, format, and edit professional correspondence, proposals, presentations, and reports using Google Suite
  • Participate in the executive meetings and keep track of notes and action items
  • Book professional & personal travel
  • Support the C-level executives for travel organization
  • Making sure all expenses are properly recorded
  • Coordinating lunches and dinners with my team, clients & partners
  • Run errands & other tasks when needed



Our Toolbelt

  • Google Suite
  • Jira
  • Confluence
  • Slack



Diff is an Equal Opportunity Employer.

 

Certified ‘’Best Place To Work In Technology’’ Canada - Ranked 15th for 2018

Growth 500 Canada - Ranked 26th for 2018

Awarded Canadian Business Excellence (Top 10)

 

Please submit a copy of your CV along with a cover letter outlining why you are a good fit for us. We are excited about the possibility of meeting you and want to get to know you as soon as possible!